The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives.

JOB TITLE:

Office Associate, Senior - Wyoming State Veterinary Laboratory

JOB PURPOSE:

This position is a critical administrative role at the WSVL (Wyoming State Vet Lab). It serves as the interface between clients and laboratory personnel, by communicating with clients and providing accurate data entry so that diagnostic testing is completed in an efficient manner. Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.

This position has been deemed essential as addressed in the University of Wyoming's Employee Handbook. Employees in essential positions may be required to work during emergency closures and winter closure based on the nature of their job duties and the reasons for the closure.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Transcribe clinical history for downstream laboratory testing
• Create and/or maintain complex records system and/or databases.
• Communicate with clients via phone and email regarding account questions
• Work as a team member and foster a cooperative work environment.
• Use a personal computer and associated software in use in the department or area.
• Analyze and solve basic, routine, and advanced problems.
• Serve as a resource for department/unit and campus.
• Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
• Make recommendations and revise existing office policies, systems, methods, and procedures; create/revise related documentation.
• Ensure compliance of policies and procedures.

SUPPLEMENTAL FUNCTIONS:

• Back up duties/task for other administrative personnel that may include additional quality control checks on invoicing, answering phones, and assistance with Director's scheduling/calendars.

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management
• Team Environment

REMOTE WORK ELIGIBILITY:

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:

Education: Associate's degree or equivalent experience

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record (MVR) that is compliant with the University Vehicle Use Policy.

DESIRED QUALIFICATIONS:

• Perform basic, routine and advanced records maintenance.
• Create, compose, and edit basic, routine and complex written materials.
• Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
• Maintain effective relationships with administrative/financial team
• Organizing, prioritizing, and scheduling work assignments.
• Investigate, analyze information, draw conclusions, and make recommendations based on data or findings.
• Research, compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
• Develop and maintain basic, routine and advanced record keeping systems and procedures.
• Develop and maintain websites/social media.
• Maintain calendars and schedule appointments.
• Be able to demonstrate, during interview, data entry skills and transcription of veterinary terms.

REQUIRED MATERIALS:

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.

HIRING STATEMENT:

UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/